QUALITY MANAGEMENT

AND DEVELOPMENT

Note: This does not concern the processes at FME and FWW.

OVGU is implementing adaptive teaching evaluation:

• Introduction of an evaluation cycle, according to which all courses of a faculty are regularly evaluated every three semesters in an alternating system.
  + Individual evaluations beyond the scheduled evaluation cycle are possible upon request.
• Flexibility of the evaluation through individual adjustments, e.g. additions to the questionnaire

In this way, we adapt the procedure to feedback from OVGU lecturers in order to make the evaluation more targeted and eventually increase the added value for all participants. At the same time, we are reducing the survey load for students in the area of teaching evaluation, so that in the future students will ideally only participate in one type of survey per semester. This will also reduce the load on lecturers.

In the winter semester 2024/25, only the courses of the FEI, FMA, and FMB will be evaluated. Please refer to the following overview for the semester allocation of the next years:

As of now, you have the possibility to add scale or open-ended questions to the questionnaire. Please use the evaluation form for this purpose. There you will find, in addition to the faculty questionnaires, a small question library that you can use. Please feel free to contact us for advises on the selection or wording of questions.

If you would like to choose a different evaluation period, you can also indicate this on the form.

Lecturers who wish to have an evaluation beyond of the faculty evaluation period outlined above, please also report this on the evaluation form.

If you would like to make use of these options, or would like to notify corrections/additional registrations (e.g. of participants), please submit the completed evaluation form by 15.11.2024 for the evaluation in WiSe 2024/25.

The evaluation will be carried out 2nd to 20th December 2024, if no other individual arrangements have been made. You will receive the results within the first two weeks of January.

All other processes remain as usual - you are welcome to read about this in our FAQ, which we regularly expand.

The information about the courses (lecturer(s), name of the course and participants (email addresses)) will be taken from the LSF or from your feedback respectively. Only events whose data are known to us can be surveyed. 

• If you have used the register-function ("Belegfunktion") in the LSF for your participants, please check as soon as possible but latest by 25.11.2024 whether the data is correct.

• If you have not used the registration of participants via LSF or if those data needs to be corrected; please send the data of the course (lecturer(s), name of the course and participants (email addresses) to evaluation@ovgu.de by 15.11.2024. Please use the excel-template for this purpose. We have also developed a brief instruction on how to export participant email addresses from Moodle courses.

• Alternatively, we can extract participant's data from your E-Learning course (moodle). To do so, we need you to check whether 1) the link to your E-Learning course is stored correctly in the LSF course, and 2) check whether the list of participants in your E-learning course is up to date (e.g., no participants from the prior year). 

If an online evaluation using evasys is not appropriate or desired for your course, e.g. due to a very small number of participants, you are welcome to use alternative feedback methods for the evaluation of your course and document this in a brief protocol. Please note that according to the Higher Education Act, students must be allowed to evaluate each course every semester.

The online procedure is anonymous for the students. The students receive a personalized link with randomized Tan via the evaluation system evasys by email for each course survey, which can only be used once. As a lecturer, you do not have to take any further action in this regard.

Furthermore, the teaching evaluation will be accessible for both teachers and students in the elearning portal of the OVGU (moodle). In addition to the information about the start and the intermediate status of the returns, which you will still receive by mail, you can also view essential information in the elearning portal. You do not need to set up anything else for this, as the elearning portal only serves as a viewing medium. The interface for this is your email address, which is stored in the LSF or has been reported to us. Moodle and evasys themselves do not match any further information regarding this. Students can also access the surveys via moodle.

The surveys will be open in December 2024, please plan about 10-15min in one of your (synchronous) courses for the completion by the students, so the response rate can be increased. The surveys are designed in responsive web design and can be completed via mobile devices at any time. You can check the current response rate at any time in the elearning portal, and you will also be informed by e-mail about the current status.

If there is sufficient response according to the specifications in the implementation regulations of the faculties, the result reports will be sent to you in the first two weeks of January. Following this, we recommend that you take the opportunity to discuss the results with the students.

If you receive feedback that addresses the study program as such (e.g. concerning the curriculum) or the faculty or university, please forward these findings to the responsible offices (person responsible for the study program; Dean of Studies; Vizerector for Studies and Teaching).

For the documentation of the results as well as the feedback discussion with the students, please feel free to use the template Protocol Teaching Evaluation and make it available to the Dean of Studies of the faculty. For more information, check also our site on closing the loop.